The “Follow-up Letter” Etiquette


Follow-up letters are a crucial step in the job search process! These letters allow you to make a strong impression, further indicate interest in a company or specific position, and thank an employer for taking the time to speak to you individually.
You should always write a follow-up letter after any conversation you have with an employer or after a career fair, phone interview, or an in-person interview. A follow-up letter should be professional, concise, and sent as soon as possible. They are typically one to two paragraphs in length and should always be sent within 48 hours. It can be a handwritten note, an email, or a typed letter, depending on what the norm is for that particular industry.
To write a professional follow-up letter, here are a few pieces of advice:
1) Include the date, the name and address of the interviewer, and a professional salutation “Dear Mr. /Ms. /Dr. [use last name only]”.
2) The first paragraph is to thank the employer and include where and when you spoke to the employers and what position(s) you discussed. You should also include a statement regarding what impressed you about the company/position.
3) In the second paragraph, include why you are a qualified candidate and a specific conversation point that helps the employer remember who you are.
4) The closing paragraph should thank the employer again and include your contact information.
5) To end your follow-up letter, simply add a signature line with “Sincerely” or “Respectfully”, your signature, and your name (typed).

By Laura Evangelista
Laura Evangelista Assistant Director for Curriculum Design and Pre-Professional Advising Laura Evangelista