Join the HJF Team!
HJF is seeking a Program Coordinator to support the International HIV Prevention and Treatment (IHPT) within the Military HIV Research Program (MHRP) located in Bethesda, MD. HJF provides scientific, technical and programmatic support services to MHRP.
The Program Coordinator uses project and management skills, and content knowledge to ensure high-quality technical support for IHPT and country offices. This includes the development of site-specific work plans, budgets and contracts, and tracking of procurement needs and submissions. In addition, the incumbent serves as the programmatic point of contact in managing partner sub awards/contracts and achievement of programmatic targets. The incumbent supports HJF International Contracting in monitoring incoming milestone and performance-based payments ensuring submissions are timely and accurate, and activities are in-line with PEPFAR priorities and the Country Operational Plan (COP). This is the entry level position for the program management track. It is characterized by introduction to developing and managing annual work plans, budgets, PEPFAR partner contracts and other related administrative duties.
- Contributes to the development of concepts, strategies, practices, and procedures to improve the efficiency and effectiveness of overall assigned countries and local partner management.
- Assists with the development and review of assigned countries’ program and implementing partner work plans, budgets and contracts to ensure alignment with PEPFAR strategic direction, budgets, interventions, above-site activities, and targets from the COP.
- Liaises with HJF International Contracting to ensure external contracts and sub awards are executed and modified in a timely manner and in place ahead of the subsequent fiscal year.
- Coordinates with IHPT’s Strategic Information team to conduct monitoring of PEPFAR country program and partner contract performance by analyzing programmatic progress against targets and financial data, including the use of IHPT’s IMPACT database.
- In conjunction with MHRP Finance, assists with development and review of quarterly and annual PEPFAR Program Expenditure Reporting, inclusive of all PEPFAR funded expenses.
- Keeps abreast of procurement status updates as they relate to IHPT and follows up with site(s) as necessary; review vendor contracts, consultant agreements and procurement requests in Workflow Management System and eRequester.
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
Required Knowledge, Skills and Abilities: International contract/grant management experience in commercial and not for profit/NGO sectors. Working abroad while performing contracting duties and/or working for NGO’s. Exceptional analytical skills and advanced written and oral communication skills. Ability to effectively present complex ideas to diverse audiences. Capacity to create and/or maintain systems and procedures for managing complex programs with many implementation sites, partners and stakeholders. Ability and willingness to work in a challenging and dynamic environment with competing priorities. Ability to think strategically and work in a fast-paced environment; Ability to effectively prioritize projects, schedules, and deliverables; Flexibility to adapt to changing policies and requirements; Must have excellent interpersonal skills and the ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and time-sensitive demands; Demonstrated initiative, creativity, and flexibility in problem solving; Ability to quickly absorb and apply new concepts and systems.
Minimum Education: Bachelor’s degree required.
Minimum Experience/ Training Requirements: 0 – 2 years of relevant experience.
Supervisory Responsibilities: Assigned Lead: May recommend the following: employee hiring, disciplinary action, and starting salaries; provide input on employee performance evaluations.
Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.